Venue sourcing can be one of the most stressful and time consuming aspects of planning an event. We will work side-by-side with you, ensuring we completely understand your goals, before presenting you with well-researched, optimal choices that meet your brand and business objectives.
Why not take the anxiety and uncertainty out of sourcing venues and avoid wondering if you’ve received the best pricing and concessions? With an annual portfolio of 3,000 events worldwide, our professional site selection specialists use years of industry knowledge to search for the best fit. We also leverage our bargaining power to negotiate the best possible agreement on your behalf.
Additionally, we use our broad market knowledge to guide you through peak season and high demand periods. At Federal Conference, we always represent your best interests and ensure full transparency every step of the way. Federal Conference’s services allow you to relax and concentrate on your vision, content and message!
Venue Sourcing Services Include:
- Collaborating to understand the event history and review current meeting objectives, requirements, and budget
- Identifying appropriate venues and submitting thoughtful and relevant requests for proposals based on client needs and priorities
- Compiling, organizing, and presenting venue responses in a format that allows for easy comparison of sleeping room rates
- Using industry expertise and long-standing relationships with select venues to negotiate the most favorable terms
- Recommending strategies to reduce costs and minimize risk
- Coordinating venue site inspections
- Communicating client decisions to venues
- Providing problem resolution assistance with respect to contracting issues if they arise
- Recommending opportunities for recreational and related activities
- Including a reasonable and fair cancellation clause